Study Title: Homelessness Data England: understanding more about the causes of homelessness and how well services meet people’s needs
This research is being carried out by the Ministry of Housing, Communities and Local Government (MHCLG).
What’s the aim of this study?
We want to collect a range of information to improve our understanding of the causes and factors related to homelessness. This will help us improve homelessness services.
By carrying out this research, MHCLG aims to find out whether:
To do this, MHCLG wants to link information about you and others in your household together with other information, including your homelessness application and past and future information on your use of other public services and benefits.
MHCLG will use your personal details - name, date of birth, gender, last known address, National Insurance number (if known) - to gather the right data held by government departments and agencies.
Any information you provide will not be used to make any decisions about what benefits you get, services you use, now or in future, or used to identify fraud. It can only be used for research.
Researchers looking at the data on homelessness and data from other departments and agencies will not know whose data they have – as the data will be anonymised (i.e. not include any personal identifiers such as names, date of birth, etc., only a unique reference number created for the project).
Whose data are you collecting?
MHCLG want to collect data on all people asking for help with homelessness and rough sleepers accommodated during covid.
At your assessment you will be asked questions about:
What will happen to the information provided?
Your information will only be used for research and will be anonymised so the researchers will not know whose data they have.
We will send your information to MHCLG’s partner for the evaluation, the Office for National Statistics (ONS) using a secure IT system – the MHCLG DELTA System. ONS will keep your data secure and safe. ONS will provide your information to other government departments and health agencies to be matched to data they hold, but this can only be used for the research.
Your personal identifiers (name, date of birth, gender, last known address) will be used to identify data collected as part of your assessment and linked to information held by MHCLG and other government departments or health agencies, for example:
MHCLG may have policy questions which require matches to other datasets in the future. ONS has developed a secure research service in which to carry out this work in a way that will not identify individuals or households.
Any information you provide will be kept strictly confidential. Your name, date of birth, gender, address and National Insurance number will be kept separately from all the other information in a secure, password-protected document on a computer system. You will be assigned a unique reference number, so that even though a researcher will see all your information, they will not be able to know it is your data.
Sending data overseas and automated decision making
MHCLG will not send your data overseas or use it for automated decision making, e.g. using statistical modelling to decide whether or not to provide services.
How long will my information be kept for?
The Office for National Statistics (MHCLG’s partner on this project) will keep your personal identifiers and store them securely – this is to track the longer term outcomes for those who have been homeless or at risk of homelessness. A review will be carried out every 5 years to ensure the data is still required. If it is not required it will be securely deleted.
Other government departments and health agencies (e.g. DWP, NHS Digital) will only keep your personal identifiers for a month and will not keep records showing you were part of this research.
MHCLG will only use your data within the terms of data protection laws and will only keep it as long as we have a lawful basis to do so. MHCLG will delete your data securely and only keep it for as long as necessary for our work as a public body. MHCLG will review dates for keeping personal identifiers and data in the future and if necessary ask local authorities to update their privacy notices.
Can you legally share my data?
To legally share data for this research, local authorities will rely on the Localism Act 2011. To legally share data for this research, MHCLG will rely on common law powers.
The collection of personal identifiers by MHCLG for this project is compliant with data protection legislation.
The local authority will collect your personal identifiers and data to fulfil their duties (in this case to provide housing services) and agree to share this data with MHCLG to help them fulfil their duties (in this case to reduce homelessness).
MHCLG will rely on the following reasons for processing personal data and additional special category and criminal offence data. The processing of data is necessary for MHCLG to fulfil its duties and for reasons of public interest:
A. Lawful basis for processing personal data under Article 6(1)e GDPR
The processing is necessary for MHCLG to fulfil its duties and for reasons of public interest:
(e) public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
B. Additional condition for processing special category data under Article 9(2)g GDPR
Special category personal data may be processed for reasons of public interest:
(g) processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;
C. To process criminal offence data MHCLG will meet the conditions in Article 10 of the GDPR and Section 10(5) of the Data Protection Act 2018.
What are my rights?
You can talk to staff at your local authority about whether your data is being used for this project without it affecting your legal rights or routine care. You can also see copies of all the data MHCLG hold about you and ask for it to be corrected or deleted.
What if I want more information?
If you want more information you can ask a member of staff at your local authority.
You can also contact MHCLG’s Knowledge and Information Team about seeing your data or withdrawing from the research by emailing MHCLG’s Data Protection Officer at email@example.com
If you are unhappy with the way your personal information is being handled you can contact the independent Information Commissioner at:
Helpline number 0303 123 1113.
What will happen to the results of this research?
Aggregate level results of this research will be published, e.g. the characteristics of those who are homeless across England. MHCLG will publish reports on the gov.uk website. You will not be identified in any research report.
Where can I get more information?
If you would like further information about the research, what will happen to your information, and your rights please speak to your Housing Officer or contact your local Council if you would like to have more information.